Finance Officer

Lindii Peace Foundation (LPF) is a Non-Profit and Non-governmental Organization in Nigeria which was registered as a corporate body with the Corporate Affairs Commission on the Eleventh (11th) day of July, 2014. The foundation was formed by some eminent survivors of the Insurgency in North-east Nigeria and a few well-meaning Individuals who came together with a vision to see Nigeria a poverty free place where peace will abide and humanity can live freely in harmony. We are recruiting to fill the position below:

Job Title: Finance Officer

Location: Maiduguri, Borno

Employment Type: Full-time

About the Role

Lindii Peace Foundation (LPF) is seeking a qualified, detail-oriented, and experienced Finance Officer to support the effective financial management of the organization and its programmes. The Finance Officer will be responsible for maintaining accurate financial records, processing and reviewing financial transactions, supporting budgeting and expenditure monitoring, preparing financial reports, maintaining appropriate financial controls, and ensuring compliance with LPF policies, donor requirements, applicable statutory requirements, and recognized accounting standards. The position will work closely with the Finance Manager, Programme teams, Procurement, Administration, HR, and other relevant functions to ensure that financial transactions are properly authorized, accurately recorded, adequately supported, and reported on time.

Key Responsibilities

Financial Accounting and Record Keeping: Maintain accurate and up-to-date accounting records in accordance with LPF financial procedures and applicable accounting standards. Record financial transactions accurately and within established reporting timelines. Ensure all transactions are supported by appropriate and complete documentation. Maintain proper filing and organization of financial records, vouchers, receipts, invoices, and supporting documents. Assist with maintaining the organization's accounting system and financial databases. Payment Processing and Financial Transactions: Review payment requests and supporting documentation for completeness and compliance before processing. Process approved payments, advances, reimbursements, and other financial transactions in accordance with established procedures. Verify calculations, coding, budget lines, and supporting documentation before transactions are submitted for approval. Ensure appropriate authorization and segregation of duties are maintained. Follow up on incomplete or unsupported payment documentation. Cash and Bank Management Support: Support the management and reconciliation of cash and bank transactions. Maintain accurate records of cash movements, bank transactions, and advances. Prepare or support bank reconciliation processes and investigate outstanding or unusual items. Monitor staff advances and support timely retirement of outstanding balances. Report discrepancies, unusual transactions, or control concerns to the Finance Manager. Budget Monitoring and Expenditure Control: Support programme and departmental budget monitoring. Review expenditures against approved budgets and identify potential variances. Provide timely information on budget utilization and expenditure trends. Support preparation of budget-versus-actual reports. Escalate potential overspending, under-utilization, or unauthorized expenditure to the Finance Manager and relevant programme staff. Programme and Project Finance Support: Provide finance support to programme teams in relation to approved activities and expenditures. Review programme expenditure documentation for compliance with approved budgets and donor requirements. Support project expenditure tracking and financial forecasting. Work with programme staff to clarify financial requirements and resolve routine documentation issues. Support timely financial information for programme planning and decision-making. Donor Financial Compliance: Ensure financial transactions comply with applicable donor rules, LPF policies, approved budgets, and grant agreements. Maintain appropriate supporting documentation for donor-funded expenditures. Support preparation of donor financial reports and expenditure schedules. Track donor-specific financial requirements and reporting timelines. Immediately escalate potential ineligible, unsupported, or non-compliant expenditure. Financial Reporting: Prepare routine financial schedules, summaries, reconciliations, and reports as assigned. Support monthly, quarterly, project, and annual financial reporting processes. Provide accurate financial information to the Finance Manager and relevant management staff. Assist with analysis of expenditure trends, budget utilization, advances, and outstanding balances. Ensure financial reports are supported by accurate underlying records. Payroll and Staff-Related Financial Support: Support payroll preparation by providing accurate and verified financial information as required. Review approved staff-related payments and supporting documentation. Support reconciliation of payroll-related accounts and deductions. Work with HR to resolve routine payroll documentation or financial discrepancies. Maintain confidentiality of payroll and staff financial information. Procurement and Financial Coordination: Work closely with Procurement to ensure procurement-related financial transactions are properly documented and authorized. Review purchase requests, invoices, purchase orders, and payment documentation from a financial compliance perspective. Support verification of supplier payment documentation. Ensure payments are processed only after required approvals and supporting documents are available. Ma