Human Resources Officer

s, person specifications, recruitment requests and other required recruitment documentation. Prepare and publish vacancy announcements through approved recruitment channels, ensuring that advertised requirements are clear, accurate and consistent with approved positions. Receive, organize and screen applications against established minimum qualifications and selection criteria. Prepare applicant shortlists and recruitment assessment materials for review by authorized hiring personnel. Coordinate interviews, written assessments, reference checks and other approved selection activities. Communicate recruitment schedules and relevant instructions to shortlisted candidates and interview panel members. Ensure that recruitment decisions are based on documented, objective and job-related criteria. Maintain complete recruitment files, including applications, shortlisting records, interview assessments, reference checks and approval documentation. Prepare recruitment status updates and monitor recruitment timelines to support timely filling of approved vacancies. Ensure that all candidates are treated fairly and respectfully throughout the recruitment process. Promote equal opportunity, diversity, inclusion and safeguarding considerations throughout recruitment and selection. Employee Onboarding and Offboarding: Coordinate onboarding arrangements for newly recruited personnel to ensure that they understand their roles, responsibilities and employment conditions. Prepare employment contracts, appointment letters and other required employment documents for review and approval by authorized personnel. Ensure that all required documentation, including identity records, qualifications, references, professional licences where applicable and signed employment forms, is obtained and properly filed. Coordinate staff induction on LPF's HR policies, Code of Conduct, safeguarding requirements, organizational values, reporting channels and relevant workplace procedures. Ensure that newly recruited staff receive their job descriptions and understand their reporting lines, performance expectations and employment terms. Liaise with relevant departments to facilitate staff access, work tools, identification, systems and other onboarding requirements. Maintain onboarding checklists and follow up on outstanding documentation or induction requirements. Coordinate offboarding processes, including resignation documentation, end-of-contract procedures, exit interviews and clearance processes. Ensure that exit documentation, final administrative requirements and personnel file updates are completed in accordance with approved procedures. Coordinate the return of organizational property, withdrawal of system access and handover of assigned responsibilities with relevant departments. Maintain appropriate records of staff departures and support workforce transition planning. HR Policies, Procedures and Employment Compliance: Support the implementation, communication and periodic review of LPF's HR policies, staff handbook, employment contracts and related procedures. Provide guidance to staff and supervisors on HR policies, employment conditions, leave entitlements, attendance requirements, workplace conduct and other routine HR matters. Ensure that HR practices are consistent with approved organizational policies, applicable Nigerian labour laws and relevant regulatory requirements. Monitor compliance with employment documentation requirements, contract conditions, personnel procedures and established approval processes. Support the development and review of HR forms, standard operating procedures, templates and administrative guidelines. Identify gaps or inconsistencies in existing HR processes and recommend appropriate corrective measures. Ensure that staff are informed of applicable HR policies and understand their responsibilities under organizational procedures. Maintain an updated register of employment contracts, probation periods, contract expiry dates, staff movements and other relevant employment information. Monitor contract expiry dates and notify management and line supervisors in advance to support timely decisions on renewal, extension or separation. Support the consistent application of HR policies across departments and field locations. Escalate complex employment, disciplinary or legal matters to the appropriate management level for review and decision. Personnel Records and HR Information Management: Maintain complete, accurate and confidential personnel files for all staff in accordance with approved records management procedures. Ensure that personnel files contain the required employment documentation, including contracts, job descriptions, identification records, qualifications, emergency contacts, performance appraisals and relevant employment correspondence. Maintain and regularly update the staff database, personnel registers and approved HR information systems. Track staff movements, promotions, transfers, contract changes, leave records, probation outcomes and other relevant employment changes. Maintain an updated organizational staff list showing positions, duty stations, reporting lines, contract status and other approved workforce information. Ensure that personnel records are properly indexed, securely stored and accessible only to authorized personnel. Apply appropriate document control procedures to ensure that current employment records are accurate and outdated information is appropriately archived. Prepare routine HR reports and workforce summaries for authorized management review. Support internal audits, donor compliance reviews and other authorized verification exercises by retrieving relevant HR documentation. Protect personal and sensitive employee information and report suspected unauthorized access, loss or disclosur