Project Manager

The People Office is an HR consulting firm that helps businesses build better teams, streamline HR processes, and create effective people management systems. We provide services including recruitment and talent placement, HR setup, employee management, policies and documentation, performance management, and organisational development. Our goal is to help growing businesses attract, manage, and retain the right talent while building structured, productive, and sustainable organisations. We are recruiting to fill the position below:

Job Title: Project Manager

Location: Lekki Phase 1, Lagos

Employment Type: Full-time

Department: Projects and Operations

Reports To: Managing Director / Head of Operations

Job Summary

The Project Manager will be responsible for planning, coordinating, and overseeing interior design projects from inception to completion. The role involves managing project timelines, budgets, resources, vendors, contractors, and client expectations to ensure projects are delivered to the required quality standards, within budget, and on schedule. The ideal candidate must be highly organised, proactive, detail-oriented, and capable of coordinating multiple projects while maintaining effective communication between clients, designers, contractors, suppliers, and internal teams.

Key Responsibilities

Project Planning and Execution: Develop detailed project plans, timelines, milestones, and deliverables for each interior design project. Coordinate all project activities from initial briefing and design development through procurement, installation, and final handover. Monitor project progress to ensure tasks are completed according to approved schedules. Identify potential delays, risks, and operational challenges and implement appropriate solutions. Coordinate multiple projects simultaneously, ensuring each receives adequate attention and resources. Budget and Cost Management: Prepare and monitor project budgets in collaboration with management and the finance team. Track project expenses, purchases, labour costs, and other financial commitments. Ensure project expenditure remains within approved budgets. Monitor variations in project scope and ensure additional costs are documented and approved before implementation. Prepare regular budget updates and cost reports for management. Vendor, Contractor, and Procurement Management: Coordinate suppliers, artisans, contractors, installers, and other third-party service providers. Obtain and review quotations and coordinate procurement in line with approved project specifications and budgets. Track orders, deliveries, materials, furniture, fixtures, and equipment to ensure timely availability. Monitor vendor performance and address delivery or quality issues promptly. Ensure materials and finished items meet the company's quality standards and client specifications. Site Supervision and Quality Control: Conduct regular site visits to monitor project execution and progress. Ensure work is completed according to approved designs, drawings, specifications, and quality standards. Coordinate site activities with designers, contractors, artisans, and other relevant stakeholders. Identify and resolve discrepancies between approved designs and actual site execution. Maintain proper records of site progress, issues, corrective actions, and completed work. Ensure contractors comply with relevant site safety requirements and applicable regulations. Client and Stakeholder Management: Serve as the primary point of contact for clients on project execution, timelines, progress, and deliverables. Provide regular project updates and communicate delays, changes, and potential risks promptly. Coordinate client meetings, site inspections, approvals, and project reviews. Manage client expectations and ensure requests for changes are properly documented and approved. Maintain professional relationships with clients throughout the project lifecycle. Team Coordination: Work closely with interior designers, architects, technical teams, procurement personnel, and other project stakeholders. Assign responsibilities, communicate deadlines, and follow up on outstanding tasks. Facilitate project meetings and ensure action points are documented and completed. Ensure team members have the information and resources required to execute their responsibilities. Escalate resource constraints, performance concerns, and project risks to management when necessary. Documentation and Reporting: Maintain comprehensive project files, including budgets, schedules, quotations, purchase orders, invoices, drawings, approvals, and progress reports. Prepare weekly project status reports for management. Maintain a project tracker showing milestones, outstanding tasks, risks, expenses, and completion status. Document project variations, client approvals, site instructions, and handover requirements. Prepare project completion reports and maintain records of lessons learned. Project Closure and Handover: Coordinate final inspections and ensure outstanding defects or incomplete work are addressed. Prepare snag lists and follow up on corrective actions before handover. Ensure all project deliverables meet agreed specifications and client expectations. Coordinate final documentation, warranties, manuals, and handover records where applicable. Obtain client sign-off and document project closure.