Administrative Officer

ECOM is a world-leading soft commodity services group specialising in coffee, cocoa, and cotton. We employ more than a thousand agronomists and field staff worldwide, running innovative on-the-ground operations and sustainability programmes to help our customers and farming communities worldwide. Our global presence, unparalleled experience, and strong, trusted relationships allow us to create a valuable and profitable environment for our suppliers, customers, shareholders, and employees. We are recruiting to fill the position below:

Job Title: Administrative Officer Locations: Lagos and Oyo

Department: Administration Description Join us as an Administrative Officer to coordinate office operations, support employees, manage resources and vendors, and help create a safe, organized, and productive workplace.

Job Summary

The Administrative Officer is responsible for coordinating day-to-day administrative and office operations to ensure an efficient, safe, and well-organized work environment. The role manages office resources, facilities, vendor relationships, administrative records, procurement support activities, and employee-related administrative requirements. The incumbent also supports workplace health, safety, and environmental (HSE) compliance, monitors administrative expenditures, prepares periodic reports, and ensures adherence to company policies, procedures, and administrative standards to support overall business operations.

Key Responsibilities

Coordinate daily administrative and office activities to ensure operational efficiency. Manage office supplies, stationery, equipment, and other administrative resources. Maintain accurate and up-to-date administrative records, files, and documentation. Coordinate meetings, appointments, staff engagements, and official events. Monitor office facilities, utilities, and general workplace conditions. Liaise with vendors, contractors, and service providers for administrative and maintenance needs. Support procurement activities by obtaining quotations, raising requests, and monitoring deliveries. Monitor administrative expenses and ensure proper documentation of expenditures. Assist with staff onboarding, welfare activities, and other employee-related administrative requirements. Ensure the office environment is clean, organized, and conducive to productivity. Report facility defects, equipment faults, and other operational issues to the appropriate department. Maintain confidentiality of company information and employee records. Ensure compliance with company policies, procedures, and administrative guidelines. Prepare periodic administrative reports and provide recommendations for improvement. Any other assigned relevant job duties.