Personal Assistant to the GMD

M-P Infrastructure Limited is an infrastructure development and management company focused on ICT, renewable energy, power, water, technology, oil and gas process facilities, and real estate. The Company provides end-to-end solutions across the value chain, from audit, design and construction to operation and maintenance, serving industries including telecommunications, energy, oil and gas, and real estate. We are recruiting to fill the position below:

Job Title: Personal Assistant to the GMD

Location: Lekki Phase 1, Lagos

Employment Type: Full-time

Job Summary

The Personal Assistant to the Group Managing Director provides high-level executive, administrative and coordination support to ensure the effective and efficient running of the GMD’s office. The role is responsible for managing the GMD’s schedule and correspondence, coordinating executive engagements, preparing briefing materials, and tracking key instructions, decisions and deliverables. It requires sound judgment, exceptional organisation, discretion and the ability to anticipate needs, manage competing priorities and maintain effective working relationships across the Group and with external stakeholders. The role serves as a central coordination link between the GMD, members of the executive and management teams, business units and external stakeholders, helping to ensure that matters requiring the GMD’s attention are properly prioritised, communicated and followed through to completion.

Key Responsibilities

Executive and Administrative Support: Provide comprehensive day-to-day executive and administrative support to the GMD, exercising initiative and sound judgement in managing requests and priorities. Manage the GMD’s diary, calendar, appointments and commitments, proactively identifying scheduling conflicts and proposing practical adjustments. Screen, prioritise and direct incoming calls, emails, correspondence and meeting requests, ensuring urgent and important matters receive appropriate attention. Prepare, proofread and format correspondence, reports, memoranda, presentations, briefing notes and other documents on behalf of the GMD. Ensure the GMD is adequately briefed and prepared for meetings, engagements, conferences and business trips, including the collation of relevant background documents. Anticipate administrative requirements and proactively address issues that may affect the GMD’s schedule or the smooth operation of the executive office. Meeting Coordination and Action Tracking: Plan and coordinate internal and external meetings, including scheduling, invitations, venue or virtual meeting arrangements, agendas and required documentation. Attend meetings when required, take accurate minutes or notes, and circulate records and action points to relevant participants. Maintain an action tracker for the GMD’s directives, meeting resolutions, decisions and outstanding assignments, clearly documenting responsible persons and agreed timelines. Follow up with departmental heads, business unit leads and other relevant stakeholders on outstanding actions, reports and deliverables, escalating delays or critical issues as appropriate. Monitor progress on agreed actions and provide periodic updates to the GMD to support timely decisions and execution. 3. Strategic, Project and Management Support Support the GMD in monitoring strategic initiatives, priority projects and key deliverables across the Group. Liaise with relevant departments to obtain progress reports, management updates and information required by the GMD. Conduct basic research, information gathering and preliminary analysis to support executive discussions and decision-making. Prepare concise executive summaries, project updates, briefing notes and presentation materials for management engagements and board-related meetings, as assigned. Assist in coordinating special assignments, corporate initiatives, events and cross-functional projects delegated by the GMD. 4. Communication and Stakeholder Liaison Act as a key point of coordination between the GMD and internal and external stakeholders, ensuring communication is handled promptly and professionally. Draft, review and coordinate correspondence with clients, investors, consultants, regulatory bodies, government agencies and other business contacts, as authorised. Maintain effective working relationships with executive management, departmental heads, project managers, employees and external partners. Communicate instructions and requests accurately, confirm receipt where necessary, and follow up to ensure appropriate responses and actions. Uphold the professional image and reputation of the GMD’s office and the Company in all interactions. Travel, Logistics and Executive Office Management: Coordinate local and international travel arrangements, including itineraries, transportation, accommodation, appointments and supporting documentation. Organise logistics for meetings, conferences, official functions and other business engagements. Manage the day-to-day administration of the GMD’s office, ensuring that records, supplies and work processes are organised and efficient. Maintain accurate and accessible electronic and physical filing systems for correspondence, reports, meeting records and other official documents, with appropriate access controls. Coordinate the collation and processing of expense claims, reimbursements and relevant expenditure records relating to the GMD’s office, in line with Company procedures. Handle personal engagements or commitments for the GMD where required, while maintaining clear boundaries and prioritising business needs. Confidentiality, Discretion and Special Assignments: Handle confidential, commercially sensitive and personal information with the highest level of integrity, di