Field Admin and Logistics Assistant

Lindii Peace Foundation (LPF) is a Non-Profit and Non-governmental Organization in Nigeria which was registered as a corporate body with the Corporate Affairs Commission on the Eleventh (11th) day of July, 2014. The foundation was formed by some eminent survivors of the Insurgency in North-east Nigeria and a few well-meaning Individuals who came together with a vision to see Nigeria a poverty free place where peace will abide and humanity can live freely in harmony. We are recruiting to fill the position below:

Job Title: Field Admin and Logistics Assistant

Location: Maiduguri, Borno

Employment Type: Full-time

About the Role

Lindii Peace Foundation (LPF) is seeking a reliable, organized and proactive Field Administration and Logistics Assistant to provide administrative, logistical and operational support to the organization's field activities. The successful candidate will support the day-to-day running of the field base, including office administration, transportation coordination, inventory and asset management, supplies monitoring, facility maintenance and general logistics support. The position will work closely with the field team, Programme, Finance, Procurement and Administration units to ensure that operational needs are addressed promptly and in accordance with organizational policies and procedures. The post holder will help maintain an organized, safe and functional working environment, ensure proper documentation of administrative and logistics activities, and support the efficient use and accountability of organizational resources. This position requires a hands-on individual with good organizational skills, attention to detail, integrity and the ability to manage multiple tasks in a busy humanitarian and development environment.

Key Responsibilities

Field Base Administration: Support the day-to-day administrative operations of the field base to ensure an organized, functional and professional working environment. Ensure that office facilities, furniture, equipment and other administrative resources are properly maintained and available for use. Maintain administrative files, registers, correspondence and other relevant records in an orderly and accessible manner. Monitor the availability of office supplies and consumables and initiate replenishment requests through established procedures. Support the coordination of meetings, workshops, training sessions and other field-based activities, including venue preparation and the availability of required materials. Assist with the preparation, printing, photocopying, scanning and filing of administrative documents when required. Monitor the cleanliness, functionality and general condition of the field office and coordinate maintenance requests as necessary. Support the management of office utilities and services, including electricity, water, internet connectivity and other essential operational requirements. Receive visitors and provide appropriate administrative assistance in line with organizational procedures. Report administrative challenges, facility defects and operational requirements to the designated supervisor promptly. Logistics and Operational Support: Provide day-to-day logistics support for field activities, including the movement of personnel, supplies, equipment and programme materials. Coordinate approved transportation arrangements for staff, supplies and equipment in collaboration with the relevant teams. Assist with the preparation and follow-up of logistics requests to ensure that approved operational needs are addressed on time. Support the receipt, handling, storage and distribution of supplies and equipment delivered to the field base. Ensure that goods received and issued are properly documented using the appropriate delivery notes, goods received notes, goods issued notes or other approved records. Follow up on pending logistics requests and communicate anticipated delays or constraints to the supervisor. Support logistics arrangements for field visits, programme activities, meetings, assessments and distributions. Coordinate with the Procurement and Administration teams regarding the delivery of approved goods and services to the field base. Ensure that logistics activities are properly documented and carried out in accordance with organizational procedures. Identify logistical challenges and recommend practical solutions to improve operational efficiency. Fleet and Transportation Support: Support the coordination and scheduling of organizational vehicles for approved field movements and operational activities. Maintain accurate vehicle movement records, trip authorization forms, mileage records and logbooks as required. Assist with monitoring fuel usage and maintaining fuel records for vehicles assigned to the field base. Report vehicle breakdowns, maintenance needs, accidents or other vehicle-related incidents promptly to the designated supervisor. Follow up on vehicle servicing, repairs and routine maintenance requests to support vehicle availability and safety. Ensure that vehicle movements are documented and comply with organizational authorization and security procedures. Support drivers in maintaining required vehicle documentation and ensuring that vehicles are kept clean and in good working condition. Assist in coordinating transportation for approved movement of staff, supplies and equipment to designated locations. Report unusual fuel consumption, vehicle misuse or discrepancies in fleet documentation through established channels. Inventory and Asset Management: Maintain updated records of office supplies, equipment, furniture and other assets assigned to the field base. Assist with the receipt, inspection, recording, storage and issuance of supplies and equipment. Update stock cards, inventory regis