Logistics Officer

Lindii Peace Foundation (LPF) is a Non-Profit and Non-governmental Organization in Nigeria which was registered as a corporate body with the Corporate Affairs Commission on the Eleventh (11th) day of July, 2014. The foundation was formed by some eminent survivors of the Insurgency in North-east Nigeria and a few well-meaning Individuals who came together with a vision to see Nigeria a poverty free place where peace will abide and humanity can live freely in harmony. We are recruiting to fill the position below:

Job Title: Logistics Officer

Location: Borno

Key Responsibilities

Logistics Planning and Coordination: Coordinate day-to-day logistics activities to support programme implementation and organizational operations across the head office and field locations. Develop and maintain logistics plans, schedules and movement arrangements based on programme requirements and operational priorities. Coordinate the transportation and distribution of programme supplies, equipment, materials and other organizational resources to designated locations. Work closely with Programme, Procurement, Finance and Administration teams to anticipate logistics needs and ensure timely availability of required resources. Monitor logistics requests and follow up to ensure that approved requests are processed and delivered within agreed timelines. Identify potential logistics constraints and recommend practical solutions to minimize delays and operational disruptions. Maintain accurate records of logistics activities, requests, movements, deliveries and associated documentation. Ensure that logistics arrangements are cost-effective, properly authorized and consistent with organizational procedures. Fleet and Transportation Management: Coordinate the effective utilization, allocation and scheduling of organizational vehicles in line with approved operational requirements. Maintain an updated vehicle register showing vehicle details, registration, assignment, mileage, maintenance history and other relevant information. Coordinate vehicle servicing, repairs, inspections, registration renewals and other statutory requirements to ensure that vehicles remain roadworthy. Monitor fuel consumption, mileage, vehicle utilization and maintenance costs, identifying unusual consumption patterns or potential inefficiencies. Maintain accurate fuel records, vehicle logbooks, trip authorization forms, movement registers and other fleet-related documentation. Coordinate transportation arrangements for staff, programme materials, supplies and equipment, subject to approved movement procedures. Ensure that vehicle movements are properly authorized and documented before departure. Follow up on vehicle maintenance and repair requests to minimize downtime and ensure operational availability. Monitor the conduct and compliance of drivers with organizational vehicle-use policies, road safety requirements and approved movement procedures. Report accidents, vehicle damage, breakdowns, fuel discrepancies and other fleet-related incidents promptly through established reporting channels. Support the development and implementation of vehicle-use, fuel-management and fleet-maintenance procedures. Warehouse and Inventory Management: Coordinate the receipt, inspection, storage, handling and issuance of supplies, materials, equipment and other items delivered to organizational warehouses or storage facilities. Ensure that all incoming supplies are checked against purchase orders, delivery notes and other relevant documentation before acceptance. Maintain accurate and up-to-date stock records, bin cards, stock cards, goods received notes, goods issued notes and inventory registers. Ensure that stock movements are properly authorized, recorded and supported by appropriate documentation. Conduct regular physical stock counts and reconcile physical balances against recorded inventory. Investigate stock discrepancies, losses, damages or unexplained variances and report findings to the appropriate supervisor. Ensure that warehouse facilities are clean, secure, properly organized and suitable for the storage of supplies and equipment. Apply appropriate stock rotation practices, including First-In, First-Out (FIFO), and monitor expiry dates where applicable. Monitor stock levels and alert the relevant departments when supplies are approaching minimum stock levels or require replenishment. Ensure that damaged, expired, obsolete or unusable items are identified, segregated and managed in accordance with organizational procedures. Support periodic inventory verification and ensure that stock records are available for internal reviews, donor monitoring and external audits. Asset Management and Accountability: Maintain and regularly update the organizational asset register, including asset descriptions, identification numbers, purchase dates, locations, assigned users and condition. Ensure that organizational equipment and assets are properly tagged, recorded and assigned to authorized personnel or locations. Coordinate asset issuance, transfers, returns and handovers, ensuring that all movements are supported by appropriate documentation. Conduct periodic physical verification of organizational assets and reconcile findings with the asset register. Follow up on missing, damaged, obsolete or unserviceable assets and report discrepancies for appropriate action. Support the maintenance, repair, replacement and responsible disposal of organizational assets in accordance with approved procedures and donor requirements. Ensure that asset disposal, transfer or write-off is supported by the necessary approvals and documentation. Maintain signed asset handover forms and ensure that staff account for assigned organizational property during transfers, separation or exit. Support donor-f