Tools Purchase Officer

Crescent Rice Mill Limited is a leading rice processing company located at KM 15, Kano - Gumel Road, Jogana, Kano, Nigeria. With a vision to provide high-quality rice products to homes and businesses across Nigeria, we leverage advanced milling technology and a dedicated workforce to meet our customers' demands. We specialize in producing a variety of rice products, including Head Rice, Broken Rice, Reject Rice, Khus-Khus Rice, and Rice Bran. Our operations are strategically located in Kano, Nigeria’s commercial hub, enabling us to maintain efficient distribution channels across the nation. Founded with a commitment to excellence and sustainability, Crescent Rice Mill Limited collaborates with local farmers to source premium rice paddy, ensuring that our processes support the agricultural community and promote economic development. We are recruiting to fill the position below:

Job Title: Tools Purchase Officer

Location: Kano

Reports To: Procurement Manager / Management

Department: Procurement / Administration Job Purpose The Tools Purchase Officer is responsible for sourcing, purchasing and coordinating the supply of tools, equipment, spare parts and other technical materials required for the effective operation and maintenance of the company's production facilities. The role ensures that requested materials are purchased at competitive prices, meet the required specifications and are delivered within the required timelines. The officer is also expected to maintain proper purchasing records, develop reliable supplier relationships and ensure accountability throughout the procurement process.

Key Responsibilities

Procurement and Purchasing: Receive and review purchase requests from the Engineering, Maintenance, Production and other relevant departments. Source and purchase tools, machine parts, electrical materials, mechanical components and other technical supplies. Obtain and compare quotations from multiple vendors to ensure competitive pricing. Ensure all purchased items meet approved technical specifications and quality standards. Negotiate favourable prices, payment terms and delivery timelines with suppliers. Ensure timely procurement of critical tools and materials to prevent production downtime. Supplier and Vendor Management: Identify, evaluate and maintain relationships with reliable suppliers and vendors. Maintain an updated database of approved suppliers and their contact information. Monitor supplier performance regarding quality, pricing and delivery commitments. Resolve procurement-related complaints, discrepancies and delivery issues. Conduct periodic market surveys to identify cost-effective purchasing opportunities. Documentation and Record Keeping: Prepare and maintain purchase orders, quotation records and procurement documentation. Ensure all purchases are supported by appropriate approvals and supporting documents. Maintain accurate records of purchased items, quantities, prices and suppliers. Submit purchase reports and expenditure summaries to management. Ensure proper documentation of all procurement transactions. Coordination with Stores and Technical Departments: Work closely with the Store and Maintenance departments to establish material requirements. Confirm the availability of requested items before initiating new purchases. Ensure purchased items are delivered to the appropriate receiving point. Verify delivered items against approved purchase orders and specifications. Follow up on outstanding orders and ensure timely delivery. Assist in monitoring the availability of essential tools and maintenance consumables. Cost Control and Accountability: Ensure purchases are made within approved budgets. Avoid unnecessary, duplicate or unauthorised purchases. Promote value-for-money procurement without compromising quality. Identify opportunities for cost reduction through effective sourcing and negotiation. Maintain transparency and integrity in all purchasing activities.