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s, person specifications, recruitment requests and other required recruitment documentation. Prepare and publish vacancy announcements through approved recruitment channels, ensuring that advertised requirements are clear, accurate and consistent with approved positions. Receive, organize and screen applications against established minimum qualifications and selection criteria. Prepare applicant shortlists and recruitment assessment materials for review by authorized hiring personnel. Coordinate interviews, written assessments, reference checks and other approved selection activities. Communicate recruitment schedules and relevant instructions to shortlisted candidates and interview panel members. Ensure that recruitment decisions are based on documented, objective and job-related criteria. Maintain complete recruitment files, including applications, shortlisting records, interview assessments, reference checks and approval documentation. Prepare recruitment status updates and monitor recruitment timelines to support timely filling of approved vacancies. Ensure that all candidates are treated fairly and respectfully throughout the recruitment process. Promote equal opportunity, diversity, inclusion and safeguarding considerations throughout recruitment and selection. Employee Onboarding and Offboarding: Coordinate onboarding arrangements for newly recruited personnel to ensure that they understand their roles, responsibilities and employment conditions. Prepare employment contracts, appointment letters and other required employment documents for review and approval by authorized personnel. Ensure that all required documentation, including identity records, qualifications, references, professional licences where applicable and signed employment forms, is obtained and properly filed. Coordinate staff induction on LPF's HR policies, Code of Conduct, safeguarding requirements, organizational values, reporting channels and relevant workplace procedures. Ensure that newly recruited staff receive their job descriptions and understand their reporting lines, performance expectations and employment terms. Liaise with relevant departments to facilitate staff access, work tools, identification, systems and other onboarding requirements. Maintain onboarding checklists and follow up on outstanding documentation or induction requirements. Coordinate offboarding processes, including resignation documentation, end-of-contract procedures, exit interviews and clearance processes. Ensure that exit documentation, final administrative requirements and personnel file updates are completed in accordance with approved procedures. Coordinate the return of organizational property, withdrawal of system access and handover of assigned responsibilities with relevant departments. Maintain appropriate records of staff departures and support workforce transition planning. HR Policies, Procedures and Employment Compliance: Support the implementation, communication and periodic review of LPF's HR policies, staff handbook, employment contracts and related procedures. Provide guidance to staff and supervisors on HR policies, employment conditions, leave entitlements, attendance requirements, workplace conduct and other routine HR matters. Ensure that HR practices are consistent with approved organizational policies, applicable Nigerian labour laws and relevant regulatory requirements. Monitor compliance with employment documentation requirements, contract conditions, personnel procedures and established approval processes. Support the development and review of HR forms, standard operating procedures, templates and administrative guidelines. Identify gaps or inconsistencies in existing HR processes and recommend appropriate corrective measures. Ensure that staff are informed of applicable HR policies and understand their responsibilities under organizational procedures. Maintain an updated register of employment contracts, probation periods, contract expiry dates, staff movements and other relevant employment information. Monitor contract expiry dates and notify management and line supervisors in advance to support timely decisions on renewal, extension or separation. Support the consistent application of HR policies across departments and field locations. Escalate complex employment, disciplinary or legal matters to the appropriate management level for review and decision. Personnel Records and HR Information Management: Maintain complete, accurate and confidential personnel files for all staff in accordance with approved records management procedures. Ensure that personnel files contain the required employment documentation, including contracts, job descriptions, identification records, qualifications, emergency contacts, performance appraisals and relevant employment correspondence. Maintain and regularly update the staff database, personnel registers and approved HR information systems. Track staff movements, promotions, transfers, contract changes, leave records, probation outcomes and other relevant employment changes. Maintain an updated organizational staff list showing positions, duty stations, reporting lines, contract status and other approved workforce information. Ensure that personnel records are properly indexed, securely stored and accessible only to authorized personnel. Apply appropriate document control procedures to ensure that current employment records are accurate and outdated information is appropriately archived. Prepare routine HR reports and workforce summaries for authorized management review. Support internal audits, donor compliance reviews and other authorized verification exercises by retrieving relevant HR documentation. Protect personal and sensitive employee information and report suspected unauthorized access, loss or disclosur

Lindii Peace Foundation (LPF) is seeking a proactive, creative and detail-oriented Information and Communication Assistant to support the organization's information management, communication, documentation and visibility activities across its humanitarian and development programmes. The Information and Communication Assistant will be responsible for supporting the collection, organization, verification and dissemination of programme information; preparing communication materials; documenting organizational activities; maintaining digital records; and assisting with the production of reports, photographs, human-interest stories and other communication products. The post holder will work closely with programme teams, the MEAL unit, field personnel and organizational management to ensure that information is accurate, timely, accessible and consistent with LPF's communication standards. The successful candidate will support internal and external communication, maintain organized information repositories, assist with social media and digital content management, and contribute to the visibility of programme achievements while ensuring that beneficiary dignity, confidentiality, safeguarding and data protection requirements are respected. This position requires strong writing and communication skills, basic digital content creation abilities, attention to detail and the ability to organize information effectively in a demanding humanitarian environment. Key Responsibilities Information Collection and Management Collect, compile and organize programme information, activity updates, field reports, success stories and other relevant organizational information. Support programme and field teams in obtaining accurate and timely information for internal communication, reporting and visibility purposes. Verify information received from programme teams against available documentation and consult relevant personnel to clarify inconsistencies before dissemination. Maintain organized electronic and physical filing systems for communication materials, programme photographs, reports, publications and other approved records. Update organizational information databases, contact lists, activity trackers and communication records as required. Ensure that information is properly labelled, dated, categorized and stored for easy retrieval by authorized personnel. Support the preparation of information summaries, briefing notes and updates for management and programme teams. Identify gaps in programme information and follow up with relevant personnel to obtain missing details. Ensure that information shared internally is accurate, relevant, appropriately formatted and consistent with organizational requirements. Protect confidential information and ensure that access to sensitive records is restricted to authorized personnel. Communication Materials and Content Development: Assist in drafting, editing and formatting communication materials, including newsletters, programme updates, fact sheets, brochures, flyers and organizational profiles. Prepare clear and engaging written content highlighting programme activities, achievements, community engagement and organizational impact. Support the development of human-interest stories, case studies, beneficiary stories and other approved content demonstrating programme outcomes. Edit written materials for grammar, clarity, consistency, accuracy and adherence to LPF's communication standards. Assist in preparing presentations, briefing documents, talking points and information materials for meetings, workshops and stakeholder engagements. Support the development of simple visual communication materials using appropriate design tools and approved organizational templates. Ensure that communication products accurately reflect programme activities and do not exaggerate achievements or make unsupported claims. Work with programme teams to obtain the necessary facts, figures, approvals and supporting evidence before finalizing communication materials. Ensure that all communication products use appropriate language and respect the dignity, privacy and cultural context of affected populations. Maintain a repository of approved communication materials for future reference and reuse. Photography, Video and Activity Documentation: Support the documentation of approved programme activities, trainings, workshops, distributions, community engagements and other organizational events. Take photographs and record short videos of programme activities when assigned and appropriately authorized. Ensure that photographs and videos accurately represent programme activities and comply with organizational safeguarding, consent and data protection requirements. Obtain or confirm appropriate informed consent before collecting or using identifiable photographs, interviews, testimonies or other personal information. Maintain organized photographic and video archives with relevant dates, locations, activity descriptions and other approved metadata. Assist in preparing captions, short descriptions and summaries to accompany approved photographs and videos. Support the collection of human-interest stories and testimonies in a respectful, voluntary and non-exploitative manner. Coordinate with programme personnel to verify the accuracy and context of documented activities before publication. Ensure that sensitive images and materials involving children, survivors of abuse or other at-risk individuals are handled in accordance with applicable safeguarding procedures. Support the preparation of approved multimedia materials for reports, presentations, organizational platforms and donor visibility products. Digital Communication and Social Media Support: Assist in updating LPF's approved digital communication platforms, including its website and social

s, staff information forms, qualification documents, and other required personnel records. Track contract commencement dates, expiry dates, probation periods, and other key employment milestones, and promptly notify the HR supervisor of upcoming