Admin & Office Operations Officer

Maxitech Global Investment Limited is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We are recruiting to fill the position below:

Job Title: Admin & Office Operations Officer

Location: Ikeja, Lagos

Employment Type: Full-time Reporting Line: HR & Admin Lead

Job Summary

The Admin & Office Operations Officer will be responsible for providing administrative and operational support while ensuring the smooth, organised, hygienic, and professional functioning of the office. The role combines guest support, office administration, workplace cleanliness and hygiene, facilities coordination, supplies monitoring, hospitality, errands, and other hands-on office-support responsibilities. The successful candidate must be organised, reliable, discreet, proactive, and comfortable performing both administrative and practical office-support duties, including cleaning, restroom maintenance, replenishment of consumables, and routine errands.

Key Responsibilities

Guest Support: Provide administrative and operational support as assigned. Attend to guests and visitors professionally, courteously, and promptly. Prepare and maintain office, meeting areas, and hospitality arrangements. Coordinate refreshments, water, and other hospitality requirements for official guests. Assist with meeting preparation, room arrangements, and other activities relating to the office engagements. Handle assigned administrative tasks, document collection, errands, and other operational requirements. Maintain confidentiality in all matters relating to guests, employees, customers, visitors, and company operations. Office Operations and Cleanliness: Ensure that the office remains clean, organised, hygienic, and professionally presented throughout the working day. Perform assigned cleaning duties, including cleaning office areas, common spaces, and other designated areas. Conduct multiple cleanliness checks during the day to ensure that office standards are maintained. Check restrooms regularly and ensure they are clean, hygienic, functional, and adequately stocked. Refill restroom and office consumables, including tissue, handwash, toiletries, drinking water, and other approved supplies, as required. Conduct a final office-support and restroom check before close of business. Empty waste bins and ensure proper disposal of waste. Maintain the cleanliness and readiness of meeting spaces, reception areas, and other visitor-facing areas. Provide hands-on support whenever required to maintain office-support standards. Support the continuity of essential office-support activities during the absence of another Office Assistant. Office Administration and Staff Support: Coordinate routine administrative and operational activities at the office. Attend to staff requests relating to routine office support, supplies, hospitality, and administrative assistance. Coordinate routine errands, dispatches, deliveries, and official collections as assigned. Receive and direct visitors, deliveries, and service providers appropriately. Assist with printing, photocopying, scanning, document collection, filing, and other routine administrative tasks. Support the preparation and organisation of meetings, internal events, and office activities. Maintain relevant office-support records, checklists, and operational logs. Ensure that assigned administrative tasks are completed accurately and within the required timelines. Office Supplies and Consumables Management: Monitor the availability and usage of office supplies, cleaning materials, restroom consumables, drinking water, and other office essentials. Maintain basic records of consumables issued, replenished, and required. Identify shortages early and submit replenishment requests through the approved process. Ensure that supplies are stored appropriately and remain accessible to authorised personnel. Monitor wastage, misuse, or unusual consumption and report concerns to the HR & Admin Lead. Facilities and Maintenance Support: Conduct routine checks of the office environment and promptly identify maintenance, safety, plumbing, electrical, air-conditioning, furniture, equipment, or facility-related issues. Report identified faults and maintenance requirements to the HR & Admin Assistant. Support the coordination and follow-up of approved maintenance activities and service-provider visits. Ensure that identified office issues are properly documented and followed up until resolution or escalation. Monitor the general condition and presentation of office facilities and report issues that may affect staff productivity, visitor experience, or business operations. Coordination of Office Support Activities: Coordinate daily office-support activities with the existing Office Assistant. Ensure that cleaning, restroom checks, hospitality, errands, and other assigned support duties are properly scheduled and completed. Support the effective allocation of routine office-support tasks. Escalate recurring performance gaps, resource shortages, or operational challenges to the HR & Admin Lead. Provide practical support to maintain essential office operations during periods of high workload or staff absence. Support administrative and office operations at the office when assigned and operationally required. Compliance, Safety, and Professional Conduct: Comply with the organisation’s policies, procedures, health and safety requirements, and instructions. Handle cleaning materials and office equipment responsibly and in accordance with safety requirements. Maintain professional conduct, appropriate personal hygiene, and a presentable appearance at all times. Protect company property, supp