Admin Officer

Klinserv Nigeria, a Facilities Management Company, is recruiting suitably qualified candidates to fill the position below:

Job Title: Admin Officer

Location: Surulere - Mainland, Lagos

Employment Type: Full-time

Job Summary

The Admin Officer provides day-to-day administrative support to the on-site FM team, reporting to and supporting the site Business Controller. The role covers documentation and records management, administrative support for reporting, office and front-desk coordination, staff and visitor administration, and support for site procurement and stores paperwork. It is the organisational backbone of the site office — keeping records accurate, documents filed, and the many small administrative tasks of a live, busy facility handled promptly and reliably. The role suits a detail-oriented, well-organised individual who communicates professionally and takes ownership of keeping the site's administration in good order.

Responsibilities

Provide day-to-day administrative support to the site FM team and the Business Controller, handling correspondence, filing, scheduling, and general office coordination. Maintain accurate, well-organised site records and documentation — both physical and electronic — and ensure files are easy to retrieve and kept up to date. Support the preparation and collation of routine site reports, trackers, and registers, gathering inputs from service teams and formatting them to a consistent standard. Coordinate the site office and front desk: receive calls and visitors professionally, manage the visitor log, and direct enquiries to the right person. Handle staff administration support — maintaining attendance records, leave and roster logs, and staff documentation — in coordination with the Business Controller and HR. Support site procurement and stores administration: raise and track requisitions, maintain stock/consumables records, and keep delivery and goods-received paperwork in order. Maintain the site asset, document, and contract registers, and support compliance record-keeping (e.g. certificates, permits) with accurate filing and renewal reminders. Support petty cash and expense documentation, ensuring receipts and records are complete and reconciled for the Business Controller's review. Log and help track administrative and facilities requests through the helpdesk/CMMS and other site systems. Prepare meeting logistics — scheduling, agendas, minutes, and follow-up action tracking — as required. Handle sensitive information with discretion and maintain confidentiality of staff, financial, and operational records. Support event-based and peak-period readiness through timely administrative preparation and coordination.