Executive Assistant

Elvaridah Limited - Our client, a fast-growing fitness and wellness company is recruiting to fill the position below:

Job Title: Executive Assistant

Location: Victoria Island, Lagos

Employment Type: Fully Onsite (Monday to Friday)

Industry: Fitness & Wellness Work Hours: 8:30am – 6:00pm About the Company We are a fast-growing fitness and wellness company committed to transforming lives through innovative fitness solutions, exceptional customer experiences, and operational excellence. As we continue to scale, we are seeking a highly organized, proactive, and strategic Executive Assistant who can serve as a trusted partner to the executive leadership team. This is not a traditional administrative role. We are looking for someone who can think strategically, drive execution, coordinate cross-functional initiatives, and ensure priorities are translated into measurable outcomes across the organization. The Executive Assistant will serve as the right hand to the executive leadership, providing highlevel strategic, operational, and administrative support. The successful candidate will be responsible for managing executive priorities, driving strategic projects, coordinating initiatives across departments, facilitating communication, tracking key deliverables, and ensuring seamless execution of business objectives. This role requires exceptional organizational skills, business acumen, discretion, strong project management capabilities, and the ability to thrive in a fast-paced, dynamic environment.

Key Responsibilities

Executive Support: Manage the executive's calendar, appointments, travel arrangements, and daily priorities. Prepare meeting agendas, presentations, reports, briefing notes, and executive correspondence. Screen communications, prioritize requests, and ensure timely follow-up on critical matters. Act as a trusted liaison between the executive and internal/external stakeholders. Anticipate executive needs and proactively resolve scheduling or operational challenges. Strategic Project Management: Support the planning, execution, and monitoring of strategic business initiatives. Coordinate cross-functional projects from inception through completion, ensuring timelines and deliverables are achieved. Track project milestones, identify bottlenecks, and escalate issues where necessary. Develop project trackers, dashboards, and status reports for executive review. Conduct research, gather data, and prepare recommendations to support executive decision-making. Cross-Functional Coordination: Coordinate activities across departments including Operations, Marketing, Sales, Customer Experience, Finance, HR, and Fitness Operations. Ensure alignment of departmental priorities with organizational objectives. Follow up with department heads on action items and key deliverables. Facilitate communication between teams to improve collaboration and accountability. Monitor execution of strategic initiatives and ensure timely completion. Priority & Performance Management: Maintain an executive action tracker and monitor progress on high-priority initiatives. Assist in setting organizational priorities and ensuring effective execution. Track KPIs, operational metrics, and departmental performance indicators. Prepare executive reports highlighting progress, risks, and recommendations. Ensure accountability by following up on commitments made during meetings. Meeting & Communication Management: Coordinate executive meetings, leadership meetings, and strategy sessions. Take accurate meeting minutes and distribute actionable follow-up items. Monitor completion of assigned action points across teams. Draft professional emails, presentations, business documents, and executive communications. Maintain confidentiality of sensitive company information. Business Operations Support: Assist in improving internal processes and operational efficiency. Coordinate special projects and business initiatives as assigned. Maintain organized documentation and records for strategic initiatives. Support budgeting, vendor coordination, procurement, and administrative tasks where necessary. Perform other duties that contribute to the achievement of organizational goals.