Executive Assistant

Ren San & Co. is a business support andfull-service brand strategy firm.Our purpose is to help clients achieve their goals by developing and growing theirbrand, project, or event. We think of ourselves as more than just service providers, we are an extension of their team. We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Lagos

Employment Type: Full-time Job Overview We are seeking an exceptional, highly experienced, and results-driven Executive Assistant to provide strategic, administrative, operational, and personal support to the CEO. This is not a traditional administrative role. The successful candidate will serve as a trusted right-hand to the CEO, managing high-level business priorities, executive operations, stakeholder relationships, confidential matters, and personal responsibilities with minimal supervision. The ideal candidate must possess 5–10 years of proven Executive Assistant experience supporting senior executives, business leaders, founders, or C-suite professionals in fast-paced and demanding environments. She must be highly intelligent, proactive, discreet, resourceful, and capable of anticipating needs before they arise. The role requires a mature professional who can manage complex schedules, coordinate multiple priorities simultaneously, drive projects to completion, represent the CEO professionally, and maintain absolute confidentiality. The ability to drive confidently within Lagos and possess a valid driver's licence is mandatory.

Key Responsibilities

Executive Office Management: Manage the CEO's calendar, appointments, meetings, and commitments with exceptional accuracy. Coordinate daily, weekly, and monthly schedules to ensure maximum productivity. Prioritise competing demands and make informed decisions regarding scheduling conflicts. Manage all incoming communications, including emails, calls, correspondence, and requests. Prepare executive reports, presentations, briefing documents, proposals, and meeting materials. Maintain comprehensive records, databases, and filing systems. Ensure timely follow-up on tasks, deliverables, and executive decisions. Handle highly confidential information with the highest level of discretion. Strategic Executive Support: Serve as a strategic partner to the CEO on key business initiatives. Track organisational priorities, projects, and deliverables. Monitor deadlines and ensure accountability across teams. Prepare research reports, executive summaries, and business intelligence documents. Support planning and execution of strategic projects and special assignments. Anticipate challenges and proactively develop solutions before escalation. Stakeholder and Relationship Management: Act as the primary liaison between the CEO and internal/external stakeholders. Coordinate communication with clients, partners, board members, investors, government officials, and senior executives. Represent the CEO professionally during meetings and engagements when required. Build and maintain strong professional relationships on behalf of the CEO. Ensure all stakeholder interactions reflect the CEO's standards and expectations. Project Management and Coordination: Coordinate multiple projects simultaneously while ensuring timely execution. Develop tracking systems for projects, meetings, action items, and deliverables. Follow up with internal and external stakeholders to ensure commitments are fulfilled. Prepare project status reports and progress updates. Support planning and execution of corporate events, meetings, conferences, and executive engagements. Travel and Logistics Management: Manage local and international travel arrangements. Coordinate flights, accommodation, transportation, visas, travel documentation, and itineraries. Ensure seamless logistics for business meetings, conferences, and events. Anticipate travel-related risks and proactively resolve issues. Personal and Lifestyle Management: Manage personal schedules, appointments, and commitments for the CEO. Coordinate household operations and supervise domestic staff where required. Manage personal errands and lifestyle-related responsibilities. Oversee family schedules, logistics, and special arrangements. Track personal and household expenses and maintain accurate records. Operational Excellence: Create and maintain efficient administrative systems and processes. Identify operational gaps and recommend practical solutions. Ensure seamless coordination between business and personal priorities. Maintain a high level of organisation, professionalism, and efficiency at all times. Demonstrate exceptional attention to detail and ownership of responsibilities. Performance Expectations Success in this role will be measured by: Effective management of the CEO's schedule and priorities. Ability to anticipate and resolve issues before they arise. Timely completion of assignments and deliverables. Accuracy and quality of documentation and reporting. Strong stakeholder relationship management. Exceptional organisational and administrative efficiency. Demonstrated ownership, initiative, and reliability. Consistent professionalism in representing the CEO. Required