Personal Assistant to the Partner

Bradfield consulting is a professional service firm created to provide human resource solutions for organizations of any size. Our goal is to help our esteemed clients eliminate issues bordering on having incompatible or inexperienced employees. Our partnership begins from attracting the right employees, settling them well at work and ensuring that they are equipped to deliver on your goals. Our culture of seamless collaboration enables us to go well beyond recruitment; we meet with every client, seeking to understand their needs and culture in a bid to engage the perfect candidate fit for them. This collaborative culture of problem-solving enables us to add great value to our clients businesses. We are recruiting to fill the position below:

Job Title: Personal Assistant to the Partner

Location: Lekki Phase 1, Lagos

Employment Type: Full-time

Work Arrangement: Hybrid Reporting To: Partner Sector: Legal Services

Job Summary

The Personal Assistant to the Partner will provide comprehensive administrative, secretarial, and personal support to ensure the effective management of the Partner's professional commitments and personal activities. The role involves managing schedules, coordinating meetings, handling correspondence, organizing travel arrangements, maintaining records, and overseeing assigned personal and administrative responsibilities. The successful candidate must be highly organized, proactive, discreet, and detail-oriented, with the ability to anticipate the Partner's needs, manage competing priorities, exercise sound judgment, and work independently with minimal supervision.

Key Responsibilities

Executive & Administrative Support: Manage the Partner's diary, appointments, meetings, calls, and daily schedules. Coordinate meetings, prepare agendas and briefing materials, take minutes, and follow up on agreed action points. Draft letters, emails, reports, and other correspondence for the Partner's review and approval. Manage incoming and outgoing correspondence, ensuring important communications receive timely attention. Maintain an effective filing system for the Partner's professional and personal documents. Organize and maintain the Partner's office systems, library, records, stationery, and administrative resources. Receive and attend to visitors, clients, and other professional contacts. Coordinate communication between the Partner, internal staff, clients, vendors, and other stakeholders. Monitor urgent enquiries and ensure matters requiring the Partner's attention are promptly escalated. Personal & Household Administration: Coordinate the Partner's personal appointments, family engagements, and other private commitments. Manage the Partner's children's academic and social schedules, including activities in Nigeria and overseas. Arrange local and international business and family travel, including flights, accommodation, and itineraries. Review invoices, receipts, statements, and other household financial documents. Under the Partner's supervision, coordinate household payments, domestic staff salaries, expense records, and monthly reports. Coordinate external contractors, household services, and other personal requirements. Project & General Support: Coordinate and monitor special projects and assignments undertaken by the Partner. Conduct background research and prepare reports, briefing notes, and recommendations when required. Attend meetings and committees and provide updates to the Partner as necessary. Represent the Partner at events or meetings where required and authorized. Ensure assigned tasks and projects are followed through to completion. Perform other administrative and personal duties as may be assigned by the Partner. Confidentiality & Office Management: Handle sensitive personal, professional, and financial information with the highest level of discretion and confidentiality. Maintain accurate records and ensure proper documentation and retrieval of important information. Exercise sound judgment when handling enquiries, correspondence, and administrative decisions. Ensure the smooth running of the Partner's office and administrative systems. Key Competencies: Excellent organizational, planning, and time-management skills. Strong diary management and executive support capabilities. Excellent written and verbal communication skills. High level of discretion, confidentiality, and professional integrity. Strong attention to detail and ability to multitask effectively. Excellent interpersonal and relationship management skills. Ability to anticipate needs and take initiative without constant supervision. Strong problem-solving, prioritization, and follow-up skills. Proficiency in Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint. Ability to work under pressure, manage changing priorities, and meet tight deadlines. Flexibility and willingness to work extended hours and weekends when required.